The Bay County Board of County Commissioners is seeking bids from qualified vendors for the construction of a 911 Fiber Optics Hardening Project. The work shall entail the construction and integration of underground fiberoptic conduit and cable facilities at designated locations to expand and enhance the regional telecommunications network. The work shall be completed in accordance with the Scope of Work shown as Exhibit 1.

The project may be reimbursed by the Hazard Mitigation Grant Program (HMGP) DR-4399-131-R, as approved by the Florida Division of Emergency Management (FDEM), Federal Emergency Management Agency (FEMA). Funding for the project may be made possible through this grant and is contingent on strict conformance to the guidelines set forth by FDEM and FEMA. Respondents shall comply with the Federal Regulations Contract Requirements shown at Exhibit 3.

A Pre-Bid Meeting will be held at 10:00 a.m. (CDT) Thursday, October 27, 2022 in the Purchasing Conference Room, 840 W. 11 ^th Street, Suite 2500, Panama City, FL 32401.

Note: Respondents are not required, but are highly encouraged to attend the Pre-bid meeting to discuss the project details.

In the event that any discussions or questions at the pre-bid meeting or afterward require additional clarification the COUNTY will issue a written summary of questions and answers as an addendum to this Invitation to Bid.

ELECTRONIC or PAPER BIDS for ITB NO: 23-05 911 Fiber Optics Hardening HMGP Project 4399-131-R Re-bid will be received by the BOARD OF COUNTY COMMISSIONERS OF BAY COUNTY, FLORIDA up until 2:00 pm (CDT) Tuesday, November 15, 2022. Bids will be publicly opened immediately following the deadline. ANY BID RECEIVED AFTER THE SPECIFIED TIME WILL NOT BE CONSIDERED.

Bids for this solicitation may be submitted either electronically via the County’s Bonfire Web portal or by paper, sealed and delivered to the Board of County Commissioners Purchasing Department, at 840 W. 11 ^th Street, Suite 2500, Panama City, Florida 32401.

Bidders electing to submit paper bids should submit one (1) original bid package. Bids shall be enclosed in a sealed envelope bearing the title of the work, the name of the bidder, and the date for opening. It is the sole responsibility of the bidder to ensure that the bid is received on time.

Each bid shall be valid to Bay County for a period of ninety (90) days after the bid opening. The County will check the bids and notify the selected bidder at the earliest opportunity.

Special Accommodation: Any person requiring a special accommodation at a Pre-Bid Conference or Bid opening because of a disability should call the Purchasing Department at (850) 248-8270 at least five (5) workdays prior to the Pre-Bid Conference or Bid opening. For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770 (Voice).

Electronic versions of the solicitation documents are available via Purchasing Department's Bonfire web portal https://baycountyfl.bonfirehub.com/portal/?tab=openOpportunities .

Bid documents, plans, blueprints, or other materials may also be obtained by contacting the Bay County Purchasing Department, purchasing@baycountyfl.gov For security reasons, you must enable JavaScript to view this E-mail address. , 840 West 11 ^th Street, Suite 2500, Panama City, FL 32401, (850) 248-8270.

For those projects with separate plans, blueprints, or other materials that cannot be accessed through the internet, the Purchasing Department will make a good faith effort to ensure that all registered bidders (those who have been registered as receiving a bid package) receive the documents.

QUESTIONS
Bidders shall submit all questions, in writing, to the Purchasing Department via email Purchasing@baycountyfl.gov, the Bonfire portal, or FAX to (850) 248-8276. All questions shall be submitted no later than 5:00 pm (CDT) Monday, November 7, 2022.

Bidders who receive less than a satisfactory evaluation may not be considered a qualified bidder by the County.