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Contract Opportunity

The Department of Veterans Affairs (VA), VISN 08, Malcom Randall VA Medical Center (VAMC), has a requirement for Off-site Cancer Registry Services by Certified Tumor Registrars (CTRs) or Oncology Data Specialists (ODS).

The goal of this procurement is to catch up the backlog and establish a safe and uniform process for maintaining an efficient & accurate cancer registry database in accordance with 100% of the current Commission on Cancer (COC) standards, VHA cancer registry requirements, and State requirements (where applicable).

Interested vendors shall have at least three (3) years of experience in providing cancer registry services and recent experience with the COC standards.

There is currently no incumbent contractor performing required Cancer Registry Services; this is a new requirement.

Place of Performance: Services shall be provided virtual and off-site at the Contractor’s facility. Services shall be provided for the Malcom Randall VA Medical Center (VAMC) located at 1601 SW Archer Road, Gainesville, Florida 32608.

Period of Performance: One (1) base year, and four (4) - one (1) year options to be exercised at the sole discretion of the Government based on the continual need for services. The anticipated Base period of performance will be from May 01, 2024 through April 30, 2025.

QUALIFICATIONS:

Education – CTR/ODS Certification: The contractor shall show proof that those providing abstracting services are Certified Tumor Registrars (CTR) or Oncology Data Specialist (ODS) through the National Cancer Registrars Association (NCRA). Contractor personnel functioning under this contract shall be certified by the National Cancer Registrars Association. The Contractor shall verify its personnel’s current certification status with the National Cancer Registrars Association and shall provide evidence of certification with their quote submission.

All Contractor Cancer Registry staff who perform case abstracting must hold a current Certified Tumor Registrar (CTR) or Oncology Data Specialist (ODS) credential. The CTR/ODS credential is granted through the National Cancer Registrars Association, which provides details on eligibility, testing, and re-credentialing.

Non-Credentialed CTR/ODS personnel may perform case finding and follow-up but cannot perform any abstracting on analytic cases unless they are performed under the supervision of a CTR/ODS per the documented plan.

Technical Proficiency: Contractor’s personnel shall be technically proficient in the skills necessary to fulfill the government’s requirements, including the ability to speak, understand, read, and write English fluently. Contractor shall provide documents upon request of the CO/COR to verify current and ongoing competency, skills, certification and/or licensure related to the provision of care, treatment and/or services performed.

The authority of for this procurement is Title 38 USC 8153, Health Care Resources (HCR) sharing Authority, Federal Acquisition Regulation (FAR) Parts 12 - Acquisition of Commercial Items, and FAR Part 13- Simplified Acquisition Procedures.

The Request for Quote (RFQ) 36C24824Q0603 is issued as a SDVOSB set-aside competitive solicitation. Interested contractors will be responsible for downloading copies of the solicitation and any subsequent amendments from this website. No hard copies will be made available. The solicitation provides instructions to contractors about the response to the RFQ submission process. Prospective contractors are encouraged to register their interest in the solicitation on the SAM.gov | Contract Opportunities website so that they are notified of the issuance of the solicitation and any amendments. In accordance with FAR 52.204-7, System for Award Management (SAM), prospective contractors must be registered in SAM to be eligible for award. SAM registration is required under the applicable North American Industry Classification System (NAICS) Code. Contractors may obtain SAM information at https://sam.gov/. Registration is free and potential Quoters are encouraged to visit the SAM website (SAM.gov | Entity Information).

The NAICS Code for this procurement is 518210 – Data Processing, Hosting and Related Services. Product Service Code: Q701 – Specialized Medical Support. The Business Size Standard is $40 million. Any questions concerning this Off-site Cancer Registry Services announcement should be directed to Raimundo Rivera, Contract Specialist via electronic mail (email) at raimundo.rivera@va.gov by no-later-than 03/11/2024, and include the solicitation number on subject line (i.e., RFQ 36C24824Q0603 – Cancer Registry Services).

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