PUBLIC NOTICE
RFQ NO: PC23-040

PROFESSIONAL SERVICES FOR PANAMA CITY FOR

EOC STANDALONE SAFE ROOM AND GENERATOR FDEM# 4399-130-R

The City of Panama City, Florida (the “City”), through the City’s Project Management Office (“PMO”), seeks Qualifications from experienced and qualified architects and/or engineers to provide Professional Services for the design and construction of a standalone safe room facility and back-up power. The scope of the project will include design and construction of a standalone safe room facility and backup power to be located at in the City of Panama City in compliance with all standards and guidance from ICC 500, and FEMA P-361, whichever one is most stringent (the “Project”), as is more fully described in Section 2, “RFQ Scope of Services” for the RFQ documents. This RFQ is issued pursuant to Section 287.055 of the Florida Statutes, the “Consultants Competitive Negotiation Act” (“CCNA”). All references to Florida Statutes, City of Panama City and Panama City Codes, and other laws/regulations will be interpreted to include “as amended from time to time.”

Request for Qualifications (RFQ) documents may be obtained by emailing purchasing@panamacity.gov For security reasons, you must enable JavaScript to view this E-mail address. .

Completed Qualifications may be submitted online through the following link https://panamacity.bonfirehub.com/portal/?tab=openOpportunities by 2:00 PM, CT, on June 20, 2023, (“Qualification Submission Due Date"). Any Qualifications received after the Qualification Submission Due Date or delivered to a different address, department, or location will not be considered. Please contact Dawn Kirkland at purchasing@panamacity.gov For security reasons, you must enable JavaScript to view this E-mail address. should you require assistance.

It is the sole responsibility of Proposers to ensure the receipt of all addenda. Therefore, it is recommended that firms periodically check the Panama City Bonfire Portal for updates through the issuance of addenda.

The PMO has scheduled a Voluntary Pre-Qualification Conference, on Wednesday, May 24, 2023, at 10:00 AM CT, at 501 Harrison Avenue, Lower Level, Room 10, Panama City, FL 32401. Attendance is strongly encouraged, but not required. Use of personal protective equipment (such as masks) by those in attendance is recommended but not mandatory. At the discretion of the City, attendance may be offered via Video Conference.

Panama City reserves the right to accept any Qualifications deemed to be in the best interest of the City, to waive any minor irregularities, scrivener’s errors, minor omissions, minor deviations, and/or technicalities in any Qualifications, or to reject any or all Qualifications and to re-advertise for new Qualifications, in accordance with the applicable sections of the Florida Statutes, the City Charter and City Code, and this RFQ. The responsibility for submitting a Qualification before the stated time and date is solely and strictly that of the Proposer. The City is not responsible for any delayed, late, lost, misdelivered, or non-delivered Qualifications, no matter the cause.

PROPOSERS ARE ADVISED THAT QUALIFICATIONS SUBMITTED WITH IRREGULARITIES, DEFICIENCIES, AND/OR TECHNICALITIES THAT DEVIATE FROM THE MINIMUM QUALIFICATIONS, EXPERIENCE, AND SUBMISSION REQUIREMENTS OF A REQUEST FOR QUALIFICATIONS (“RFQ”), REQUEST FOR QUALIFICATIONS (“RFP”), INVITATION TO BID (“ITB”), INVITATION FOR BIDS (“IFB”), INVITATION TO QUOTE (“ITQ”), REQUESTS FOR LETTERS OF INTEREST (“RFLI”), AND REQUEST FOR SPONSORSHIPS (“RFS”) SHALL RESULT IN A NON-RESPONSIVE DETERMINATION. ONLY MINOR IRREGULARITIES, DEFICIENCIES, AND TECHNICALITIES MAY BE ALLOWED TO BE TIMELY CURED BY PROPOSERS AT THE SOLE DISCRETION OF THE CITY. MATERIAL IRREGULARITIES, DEFICIENCIES, AND TECHNICALITIES CANNOT BE CURED BY THE PROPOSER, AND ARE NOT WAIVABLE BY THE CITY.

PROPOSERS ARE ADVISED THAT ALL AGREEMENTS NEGOTIATED WITH SUCCESSFUL PROPOSERS FOR PROJECTS SHALL BE TIME AND MATERIALS TYPE AGREEMENTS/CONTRACTS WITH A NOT TO EXCEED CEILING. IN NO EVENT SHALL A COST PLUS CONTRACT BE AWARDED.