Bids for Martin Theatre Renovations will be received electronically via Bonfire by the City of Panama City (“Owner”) until 2:00 PM CT, on Wednesday, March 13, 2024. The bids received will be opened publicly in City Hall, Room 010, Lower Level, located at 501 Harrison Avenue, Panama City, Florida 32401. Bidding firms may submit bids electronically through the City’s Bonfire Portal at https://panamacity.bonfirehub.com/portal/?tab=openOpportunities . For assistance with the bid solicitation process or requests for alternative methods of submission, please contact Johnnie Gallegos at purchasing@panamacity.gov For security reasons, you must enable JavaScript to view this E-mail address. .

The estimated cost of the construction project equals or exceeds $250,000. A Voluntary Pre-bid Meeting and Site Visit is scheduled for 9:00 AM CT, on Thursday, January 25, 2024, at the Martin Theatre, located at 409 Harrison Avenue, Panama City, Florida, 32401.

The project consists of renovations to the Martin Theatre, the adjacent Downtown Improvement Board (DIB) building also known as the Ritz building, and connected Tennessee House known as the Green Room.

The work will be awarded in one contract.

The successful bidder will be required to submit a list of subcontractors with the bid package for approval before award of contract.

The Instructions to Bidders, Bid, Contract Agreement, Drawings, Specifications and forms of Bid Bond, Performance Bond, Payment Bond, and other Contract Documents may be examined at the following:

City of Panama City, Purchasing Division 501 Harrison Avenue, Room 238 Panama City, FL 32401.

All bid documents including Plans, Specifications and Addenda may be obtained by emailing Johnnie Gallegos at purchasing@panamacity.gov For security reasons, you must enable JavaScript to view this E-mail address. . Partial sets of Bidding Documents will not be available directly from the Issuing Office. Neither Owner nor Engineer will be responsible for full or partial sets of Bidding Documents including Addenda, if any, obtained from sources other than the Issuing Office.

Each bid must be accompanied by a Bid Bond, prepared on the form of Bid Bond attached to the Contract Documents or a Surety Company’s Standard Bid Bond, duly executed by the Bidder as principal and having as surety thereon a surety company licensed to do business in the State of Florida and listed as a certified company in the latest issue of U.S. Treasury Circular 570, in the amount of five percent of the bid.

No bid may be withdrawn within 90 calendar days after the scheduled time for receipt of bids.

All bidders must be licensed and shall comply with all licensing requirements of the State of Florida. All bidders must comply with all applicable State and Local laws concerning licensing, registration, and

regulation of contractors doing business in the State of Florida. Further, contractors shall obtain all such occupational licenses and permits as shall be prescribed by law.

The person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid for a contract to provide any goods or services to a public entity, may not submit a bid for a contract to a public entity for the construction or repair of a public building or public work, may not submit bids for leases of real property to a public entity, may not be awarded a contract or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may no transact business with any public entity in excess of the threshold amount provided in Section 287.017, for Category Two for a period of 36 months from the date of being placed on the convicted vendor list.

Contractor must ensure employees and applicants for employment are not discriminated against because of their race, color, religion, sex or national origin.

The Owner will in no way be liable for any cost incurred by any bidder in the preparation its Bid in response to this invitation to Bid.

The successful Bidder for this Contract will be required to furnish a satisfactory Performance Bond and Payment Bond each in the amount of 100 percent of the Bid.

The Owner reserves the right to reject any or all Bids, to waive informalities an to readvertise.

City of Panama City, Florida Purchasing Division

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