Dear Potential Proposer:
The Town of Davie, Florida invites qualified firms to submit responses in accordance with the requirements stated herein no later than 02:00 PM EST on Monday, December 11, 2023, for RFP NO. RS-24-06 HVAC Maintenance and Installation. Interested firms may secure the solicitation package and all other pertinent information by visiting
http://www.davie-fl.gov/bids
or at DemandStar.com.
Pursuant to Town Code Section No. 2-320 and section 1.51 of the terms and conditions, a Cone of Silence is hereby imposed on this solicitation. The cone shall be in effect until such time of award by the Town Administrator or the Town Mayor and Council.
A Non-Mandatory Pre-Proposal Conference will be held via online meeting:
Meeting link:
https://daviepurchasing.webex.com/daviepurchasing/j.php?MTID=m3e90da348f940a4dcc2f3a456cb68548 
;
Meeting number:
2332 508 8580
Password:
naJVHQ5P8k6 (62584757 from video systems)
Join by video system
Dial
23325088580@daviepurchasing.webex.com
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You can also dial 173.243.2.68 and enter your meeting number.
Join by phone
+1-408-418-9388 United States Toll
Access code: 2332 508 8580
A Second Non-Mandatory Pre-Proposal Conference will be held on
Wednesday, November 29, 2023, at 10:00 AM EST via online meeting.
Meeting Information:
Meeting link:
https://daviepurchasing.webex.com/daviepurchasing/j.php?MTID=m21aa764149
23f62e1adee8165106bb78
Meeting number:
2341 183 9190
Password:
DaeBpW3kW47 (32327935 from video systems)
Join by video system
Dial
23411839190@daviepurchasing.webex.com
For security reasons, you must enable JavaScript to view this E-mail address.
You can also dial 173.243.2.68 and enter your meeting number.
Join by phone
+1-408-418-9388 United States Toll
Access code: 2341 183 9190
Questions regarding this solicitation shall be submitted in writing to
bids@davie-fl.gov
For security reasons, you must enable JavaScript to view this E-mail address.
no later than 5:00 PM on December 04, 2023. Responses to those questions considered material to the solicitation will be made available as formal addenda to the Town’s Procurement website and DemandStar.com. It is the responsibility of prospective proposers to ensure they are aware of all addenda issued relative to this solicitation.
Respondents shall submit all proposal documents electronically through
www.demandstar.com
. A full instructional guide on how to submit documents will be included with this solicitation. Under "Bid Amount," enter "0". All calculations and review of responses will be conducted through administrative review and a review committee meeting to be scheduled later. Only proposer names will be read into the record. The Town will maintain documentation on its own website at
www.davie-fl.gov/411/Procurement
for general public information and posting requirements. Late submissions shall not be accepted.
RFP responses will be publicly opened and firm names read aloud in the Temporary Town Hall Building “D”, located at 8800 SW 36th Street Davie, FL 33328, after the due date/time noted above.
Members of the public may still attend virtually by phone or online. Please see below for virtual meeting information:
Meeting Information
Meeting link:
https://daviepurchasing.webex.com/daviepurchasing/j.php?MTID=mb80d1319411fcd959c76f88242cb96ea 
;
Meeting number:
2332 361 4081
Password:
CJgKJBAc852 (25455222 from video systems)
Join by video system
Dial
23323614081@daviepurchasing.webex.com
For security reasons, you must enable JavaScript to view this E-mail address.
You can also dial 173.243.2.68 and enter your meeting number.
Join by phone
+1-408-418-9388 United States Toll
Access code: 2332 361 4081
The selection of the successful respondent(s) shall be at the Town’s discretion and shall be made in a prompt manner after the receipt and evaluation of all RFP responses. The Town of Davie reserves the right to reject any and all submissions, to waive any and all irregularities in any submission, and to make awards in the best interest of the Town.
Persons with disabilities requiring accommodations in order to participate should contact the Town Clerk at 954-797-1023 at least forty-eight (48) hours prior to the meeting to request such accommodation. If you are hearing or speech impaired, please contact the Florida Relay Service by using the following numbers: 1-800-955-8770 (voice) or 1-800-955-8771 (TDD).
Brian K. O’Connor
Procurement Manager
Town of Davie
Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier.
Pursuant to Florida Statute § 286.0105, if a person decides to appeal any decision made by this board, agency, committee, or council with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings. For such purpose he or she will need to ensure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based.
