SCOPE OF WORK/SPECIFICATIONS

1. IN GENERAL:

The Village of North Palm Beach is seeking proposals for a 2024 July 4th Fireworks Display, with the option to continue each year for the following two (2) years: 2025, 2026. The Contract shall remain in effect for a period of three (3) years, unless earlier terminated in accordance with Section 7 of Standard Village Contract. Any variation to the terms and conditions set forth herein shall be in writing and meet all applicable requirements as set forth in the RFP, including, but not limited to, the Proposal Form and the Specifications.

1. WORK INCLUDED

The selected proposer shall provide all labor, materials, and appurtenances necessary for the pyrotechnic displays and the full cleanup of the entire area after the event.

B. SYSTEM DESCRIPTION

The selected Proposer shall supply a July 4th fireworks display for a minimum duration of twenty-five (25) minutes with shells that range from one (1”) inch to twelve (12”) inches in size.

C. QUALITY ASSURANCE

The selected Proposer shall provide certified pyrotechnicians and supervisors who are thoroughly familiar with the type of display involved and the materials and techniques specified.

D. SUBMITTAL

The selected Proposer shall submit the manufacturer’s literature to the Village.

E. PRODUCT HANDLING AND STORAGE

Upon arrival at the designated location for the fireworks display, all materials shall be checked to ensure that no damage occurred during shipping or handling. Materials shall be stored in such a manner to ensure proper safety, ventilation and drainage; to prevent an unsightly appearance; and to protect against damage, weather, vandalism and theft.

2. EXECUTION

A. INSTALLATION

The display shall be a turn-key operation and meet all proposal and manufacturer warranty

requirements.

B. CLEANING

Upon conclusion of the fireworks display, the selected proposer shall clear the designated

location of any excess materials or debris.

RFP SUBMITTAL SCORING:

All complete proposals received will be reviewed by Village Staff. The Staff’s recommendation will go to Village Council for final approval.

Scoring Matrix:

Total cost to provide service based on Scope, including description of carnival rides, concessions, and amusements- 80%

References- 20%

Tentative RFP Schedule (subject to change at the discretion of the Village):

August 15, 2023 Public Advertisement of RFP

September 14, 2023 Proposals due by 3:00 PM

Late September, 2023 Evaluation Committee Review of RFP (Step 1)

Early October, 2023 Contract Recommendation to Council (Step 2)

The complete Request for Proposals, including all specifications and forms, may be obtained by bona fide proposers upon application at the Village of North Palm Beach, 501 U.S. Highway One, North Palm Beach, Florida 33408, DemandStar or from the Village website at www.village-npb.org.

Proposals shall be submitted with an original and three (3) copies and one (1) electronic copy in sealed envelopes/packages addressed to Village of North Palm Beach, Village Clerk’s Office, 501 U.S. Highway One, North Palm Beach, Florida 33408 and marked “SEALED PROPOSAL – JULY 4TH FIREWORKS DISPLAY.” The Village shall evaluate the proposals in accordance with the criteria set forth in the RFP. The Village anticipates an award to the proposer with the proposal determined by the Village to be most advantageous. The Village may conduct interviews and/or require presentations as part of the evaluation process. The Village shall not be liable for any costs incurred by any proposer in connection with its response to this RFP. The Village reserves the right to reject all RFP submittals, to waive any formalities, to solicit and re-advertise for new RFP submittals, or to abandon the project in its entirety.